Areas and Roles
The file storage is divided into two main areas: Private and Shared. Additionally, Projects are integrated – however, they function as a separate working context with their own logic.
Private
The private area contains your personal content:
- files generated by agents in chat sessions
- manually uploaded files
- folders, projects, and structures you create yourself
When an image, Word document, or presentation is created in a chat, this file is saved in the private area by default – unless a project has been selected in the chat. In that case, the file is saved in the corresponding project folder.
Note
Agents do not work directly in the private file storage. The active working context for agents is within Projects. In the private area, you manage your files manually.
Shared
The shared area contains content available to multiple people:
- shared folders
- project folders (depending on role and permissions)
- organisation-wide storage, for example for data sources or recordings
Authorised users can also create new folders manually in the shared area. These are then visible to all users with the appropriate access.
Note
Certain content in the shared area – for example, files from data sources or recordings – is generally only accessible to Administrators.
Visibility by role
| Role | Private | Shared | Projects |
|---|---|---|---|
| Basic User | ✓ | – | – |
| Plus User | ✓ | ✓ (esp. project folders) | ✓ |
| Administrator | ✓ | ✓ (incl. data sources, recordings) | ✓ |
Related topics
- Introduction – what the file storage is and when to use it
- Managing Files – upload, create folders, search
- Files from Chats and Agents – where generated content is saved